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For the last step of this workflow, let s send an e-mail message back to the person who created the Request for Absence to tell them whether the request was approved or rejected. For this step in the workflow, you need to define a condition that checks whether the Approval Status field of the current item equals Approved. When it does, you can send an e-mail back to the person who created the item, informing him that the request has been approved. Begin by clicking the Conditions button and select the option If current item field equals value, as you did for the condition in the second step of this workflow. Then select the field Approval Status and compare it to the value Approved. Next, create an action that sends an e-mail. In the e-mail dialog box, click the Select Users button on the far-right side of the To: field and select User who created current item from the list of available users and groups list, as shown in Figure 10-65.

Whether you want to modify the columns in the instance of a SharePoint list or a custom list that you or a colleague created just yesterday, you proceed the same way. First, open the list. Then select List Settings from the Settings drop-down in the list menu shown in Figure 2-27.

But, as a nod to the likelihood that many early users would be computerphiles, CompuCom users would be given a choice of accessing the menu or going into command mode at logon This would permit advanced users to go directly to a service without winding their way through a series of menu choices Von Meister hired a computer consultant and former DARPANET engineer named Mark Seriff to help lay out the service and its menus This was a complex job, but Seriff was more than equal to the task and before long he.

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Figure 10-65. Use dynamic properties to define an e-mail s To: field. In this step, you need to have a second condition, because the approver can either accept or reject the item. The first condition/action set defines what to do when the vice president approves the request. Next you must define what you want the workflow to do when the vice president rejects the request. To do this, click the hyperlink Else If Branch found in the Insert group. Then click the Conditions button and define the Boolean expression that compares the Approval Status to the value of Rejected. Next, click the Actions button to send the user who created the current item an e-mail informing him that the approver has rejected the item.

Figure 2-27. Modifying a column This menu option opens the Settings page for the selected list as shown in Figure 2-28. Locate the column you want to modify in the Columns section of this page and click the column name. SharePoint then displays a page with possible changes you can make to the column. For many columns, you can change the column name as well as its type.

Tip An interesting process you can create places all pending items of a specific type in an initial pending list. When a user creates an item in this list, it starts a modified approval workflow. In this workflow, add an action to the Approved step to copy the list item to a different list, an approved item list, followed by another action to delete the current item from the current list. If the approver rejects the item, you can leave the item in the pending list.

Note You cannot change the column type of the Title column. However, as mentioned previously, you can change its name. In addition, several other column types such as multiline text fields and date and time fields cannot be converted to other types. Data types that you can convert to other types include the single line of text, number, currency, and yes/no column types.

Figure 10-66. Define the approver s possible actions. When you finish defining your workflow, you must save and publish it by clicking the Publish button in the Save group or the Workflow ribbon. At this point, you can close SharePoint Designer and return to your browser to test the workflow on some of the Absence Requests you may already have in the Absence Request library (list).

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